Whether you are an event planner, or a business enterprise, or if you would just like to ensure the security of your guests at small gather, a security service provider can take the burden off of your shoulders. On the daily, several crises can keep springing up, but if you have the right team at your disposal, you can be assured that your event takes place in a safe environment.
Here are a few tips to help you guide through the plans for an event so that safety remains your chief priority.
- Pay a Visit to the Venue
Make sure you verify all the details of the venue beforehand so as to ascertain that there are no mishaps on the day of the event. This would also include settling whether or not the venue is located in a secure, well-connected environment, is adequate to hold the number of people likely to attend the event and has all the provisions you require.
- Supervise a Risk Assessment Schedule
Conducting a risk assessment routine should inevitably be on your schedule before you proceed further with your plans. This will ensure that you revise all the details of your event plan way ahead of time. In accordance with the assessment results, you can regulate and modify the type of security you would be necessitating and determine the number of guards that would be suitable in proportion to the number of guests.
- Employ Professionals
It is advisable to hire professional security service solutions of a high repute for an event, so that the entirety of the burden of security does not fall on your shoulders. Make sure you hire a service that is insured and has a licensed staff. IGS Security, for instance, has a thoroughly seasoned staff to take care of all your problems with regard to security to conduct your event safely and successfully. If possible, ask for references from your friends and family for the trusted security solutions providers they have enlisted in the past.
- Plan for an Emergency
Planning ahead will necessitate that you plan for an emergency situation as well. It goes a long way to mitigate foreseeable risks. For this to effectuate, you would need to organize a meeting with your security staff and plan for a crisis situation and come up with possible solutions for handling such emergencies. Be certain to customize your plan according to the venue that you have selected. This would include active shooter situations, mass evacuations, planning for evacuation routes and the like.
- Communicate
Initiate and establish a transparent and candid communication line with your security staff. For the event to pass smoothly, the entire staff would have to be notified of every move in a crisis state. This will ensure that the staff will react quickly and with expertise, so that there is minimum damage. This also comprises having a conversation with your guests so that they do not start panicking if such a case happens to arise.
- Vet Guests as well as Staff
You will have to prepare a guest list and plan for a system that scans all the attendees against their legitimate credentials, so that there are no surprises on the day of the event regarding someone’s identity. Additionally, make sure that your security staff is well acquainted with the guest list.
- Medical Support
If your event happens to be of a considerable size, it is prudent to have a standby emergency medical crew outside the event to minimize any risks, ranging from food allergies to a heart attack or any possible injuries.
- Clear Designations
Be positive that the staff and the guests are identified accordingly and that their credentials do not get mixed up. This will be handy for the smooth execution of the event, and crucial in case of a contingency.
For more information regarding security solutions, do take a look at IGS Security, which serves the Quebec area, for an exhaustive list of services that would cater to all your needs.
