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Common Mistakes to Avoid When Planning Event Security

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Are you assigned the duty of planning security of an event? Are you worried about how you will ensure the safety of guests at the event? If yes, then you need to read this article. Through this post, you will get to know what common mistakes people commit while arranging the security of the event. Learning these mistakes can be beneficial as you can prevent yourself from doing them and their consequences.

 

  • Assuming that they don’t have a threat from anyone – Sadly, many people hold thought in their mind that they don’t have a risk from anyone and because of this reason they don’t pay much attention to the security of the event. But, problems come without informing. Team of thieves and burglars can enter the event once they learn that there is a lack of security. Would you like your guests to hold you responsible for not implementing safety in the right way? Obviously not! So, to avoid such situations making a fool-proof plan for the security of the event is extremely important.

 

  • Not setting goals for the security of the event – Many people implement security just to follow the set protocols. It’s just a formality for them, and they don’t take it seriously. They don’t consider why and for whom the security is important. Moreover, they don’t make any plans or set any goals to protect event attendees from possible threats. But, to ensure the safety of people at the event, the most important thing that one should do is to plan the security of the event and follow the set goals strictly.

 

  • Not understanding the possible threats –This is another significant mistake that is committed by the team of event management. They don’t try to understand the possible risks that they may have to face at the event, and when in danger, they feel helpless. If you don’t want to suffer, make sure to perform risk assessment thoroughly. You should carefully analyse the location where the event will take place. Also, don’t forget to verify what kind of incidents took place at the site in the recent past.

 

  • Hiring amateur security guards – Because of budget constraints, some people employ inexperienced security guards for their low prices. But, let us clear you that not all the security guards are well-equipped and qualified to manage the safety of the event. Just imagine how serious the problem can become if the people you trust on for security couldn’t help you at the time of trouble. Your entire event would be spoilt, and your reputation will also be at stake. So, make sure to hire highly experienced and licensed security guards

 

  • Not involving security contractors in discussions – Many a times event organisers forget engaging security guards in their major discussions. But do you know that they are also a crucial part of your management team? They can contribute a lot towards making your event successful by ensuring proper security.

 

Essential Precautions Security Guards Must Take During COVID-19

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As the world is going through a rough patch because of the COVID-19 pandemic situation, many people performing their duties are at great risk of becoming one of the victims— doctors, nurses, police and security guards.

 

While some of the sectors are shut down and impacted by the organizational slowdowns, others are showing high demand for guard services as an infrastructural need.

For a professional security service company, it is no less than a blessing to serve people and keep them safe, but it is equally important to maintain the safety of their security guards at the top. It is vital to consider the health of the security guards working at high-risk areas such as healthcare centres and a building where positive patients are found.

In order to keep your team of highly trained security guards protected from COVID-19 in the line of duty, here are some points to consider-

 

1) Wash hands frequently- 

 

While performing the duty, a person tends to touch various surfaces, so the most effective way for guards to protect themselves is to wash their hands thoroughly after a gap of one to two hours. You can see the tutorial to learn the right technique for washing hands that will kill all the germs present on your palms. Besides, use liquid soap to scrub the palms and back of your hands and not a soap cake.

 

2) Avoid touching face- 

Avoid touching your face, eyes, nose, mouth and mask with contaminated hands since the virus can spread pretty fast and weaken your immunity. In case you want to adjust your suit and use your hands on your face, apply a sanitizer with at least 60 per cent of alcohol that will disinfect your hands while you are on duty.

 

Tip- Always keep a sanitizer handy as you have to meet various people at your job to direct them and inspect multiple areas.

 

3) Take the COVID test- 

When you are so engrossed in doing your duty, you forget to check yourself, professional security and patrolling company ensures that their security guards are fit and free from any ailment by making them undergo some medical tests.

 

4) Update PPE (Personal Protection Equipment)-

Their security company must provide them with PPE kit every day to ensure they are shielded against coronavirus germs. The protection kit should include bodysuit, glasses, disposable nitrile gloves, and available respiratory protection like approved surgical masks.

 

5) Disinfect common areas:

While taking care of a locality or serviceable area, a security guard must also keep the public safe by disinfecting various surfaces and coming up with rules for minimizing the risk of virus spread, for instance, marking floor for people to keep a distance, using plexiglass barriers to safeguard employees, verifying ID badges via technology and disinfecting surfaces like phones, radios, scanners, keyboards, etc.

 

6) Limit close contact with people-

Limit your closeness with people, especially if a patient is spotted in your service area. Be at a distance of at least 6 feet from people when on patrolling service or guarding a place.

 

A Quick Guide for Crowd Management at Large-Scale Events

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Today, event planning has become as much about managing people as about running events. Venue managers and staff are now realizing their duties to provide crowd management for safe and fun experiences of people at events.

Being in a crowd during festival celebrations, conferences, or sporting events can present unexpected situations and behaviors. Attendees may not know how to act in a self-disciplined manner. Some may get excited by the atmosphere and energy and some may even indulge in violent actions.

The outcomes of a poorly managed crowd can be detrimental – people can get injured and many lives can be lost. That may further result in people having less trust in your future events.

So, if you wish to minimize the risk of these occurrences, have an effective crowd management strategy in place. Try considering these crowd control tips as laid by experts for your upcoming events and ensure complete safety of everyone, VIP guests to your staff –

  1. Understand Your Audience

Depending upon the kind of event you are organizing, you may attract different types of crowd. For instance, if you are organizing a business conference for investors in the oil and gas industry, you can expect a sober and elite class of people; whereas if it is a music concert, you have to be prepared to handle a fanatic crowd. So, first understand what sort of attendees you are hosting and try to gauge their general temperament, preferences, and reasons for being there.

  1. Limit the Number of Access Points

While you need several access points at your event for allowing smooth inflow of people, you do need to maintain just the sufficient number of entry points ran by well-trained security individuals to ensure safe and legal entries. All this gives you better control throughout the event and cuts off access for unwanted people or their chances to invade the premises.

  1. Install Lots of Signage

Your attendees have to navigate around crowded premises and a venue that they have never visited before. Thus, to help them go in the right direction, use plenty of signs that are large enough to be read from a distance. Some of the common signboards you can use are the designated smoking areas, workshops, restrooms, restricted and staff-only areas.  Installing them can help you keep the venue organized and prevent the attendees from getting astray around.

  1. Hire Event Security Services

If you are hosting a big event, there has to be probably a large staff presence. That not only consists of your event planning team but also the event security personnel. These individuals can either be provided by the venue or hired as third-party service.

These folks are largely responsible for keeping the peace. And, because large gatherings can become chaotic in no time, they are designated to look after check-in lines, registration areas, and across the venue to manage the crowds the best.

Reasons Why a Reputed Business Needs Mobile Patrolling

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Mobile patrol service is a great substitute for a full-time site security guard. During mobile patrolling, security officers patrol their designated areas either on foot or in their vehicle at any random time to avoid detection by intruders. They monitor all the activities happening on the premises of your commercial property and report the issue immediately if found. Thus, if you hire a mobile patrol service, you will have control over everything as your business will be completely secure.

 

Now, let us discover why hiring a mobile patrol service is extremely beneficial for any reputed business.

 

Your money is saved

When compared with permanent onsite security guards, mobile patrol services are cheaper. You can select the duration or term of the guards’ engagement and only has to pay for the services you need. Security guards keep a check on your premises and help in lessening the losses that can result from theft, burglaries and unlawful activities. Thus, your money is saved as you are protected from being robbed, that too with the help of affordable mobile patrol services.

 

The huge area of your business premises is saved

If you own a commercial property that is spread over a huge area, then mobile patrol services can help ensure the safety of a greater area. Mobile patrolling experts have their vehicles to cover large distances. They randomly move from one location to another and ascertain that all the areas assigned to them are completely secure.

 

Your changing needs are catered efficiently

Mobile patrols make sure that your unique and changing security needs are met all the time. Few of the important tasks that patrolling experts perform for your safety are – securing the parking areas, responding to emergencies instantly, accompanying your employees to provide them security when needed, etc.

 

Emergency situations are attended immediately 

Guards have gone through proper training and thus are able to respond to alarms and unlawful activities quickly. Because of mobile presence and having access to vehicles, they can reach the site within a few seconds or minutes. They have the capability to neutralize the risk and also provide first-aid measures until the help arrives.

 

Your employees have peace of mind

For reputed businesses, the security of their employees is also crucial. Mobile security guards protect your employees by escorting them to their vehicles or the nearest public transport. Professional security providers respond to the security threats and make sure that your worthy employees are safe in the premises of your commercial building. Therefore, your staff works happily and confidently when they know that they are safe inside the office.

 

Crime is prevented from happening 

If the criminal knows that security guards are present in the premises of your commercial property and can perform patrolling at any random time, they will not try to commit the crime because of the fear of being caught. Also, the mobile presence of guards makes it easier for the public to report any suspicious activity or person.

Importance of Security Personnel for Business and Elite Class

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The role of security services has become prominent than ever before. With increasing crime rates, government officials, reputable business owners, and other royalty folks find themselves threatened at public places. Hence security guards, also known as bodyguards, are deployed to protect them all the times.

Security officers are often compared to those in the police department as both seem to be tasked with monitoring the public welfare in large, busy spaces. But, there is a huge distinction between the two. Police officers are typically involved after an incident (such as shoplifting, violence, or a break-in) has already occurred.

Security personnel, on the other hand, are there to prevent such incidents from happening in the first place. They deter criminals who are intent on committing crimes such as theft, vandalism, sabotage, or terrorism by making themselves visible at the premises and watching for things that look suspicious or hazardous in any way.

From monitoring, preventing crime, to providing peace of mind, here is why security or patrol guard services have become a necessity for elite class –

  1. Prevents Crime

A properly trained team of security guards at your premises helps in mitigating risks well ahead of time. They keep a close eye on any malicious activity and take the necessary course of action before it takes a bad turn. With the mere presence of armed guards, all the evil intended people are alerted and warded off. Also, in case, there is a crime, these guards along with video surveillance systems, help solve your case.

  1. Provides Physical Security

Availability of well-qualified guards tightens the security of the individuals that hire them. By having them on board, you can enjoy an utter sense of peace and perform up to your best of the capabilities. Moreover, if you own a company, they help improve your employee retention and sell your businesses’ high-end products.

  1. Maintains Discipline

Security management services play a crucial role in controlling the violations of conduct at your premises. In short, they are your disciplinary officers (if you want them to be) to ensure there are no misconducts and everyone around is adhering to prescribed rules and regulations. You can also use them to take strict action on those who misbehave and violate the discipline line.

  1. Resolves Security Issues

Security companies train their staff both for ‘situation awareness’ and ‘crime prevention’. These folks are imparted the essential skills and knowledge required to handle all the security concerns better than anybody else. They know how to respond, prevent suspects, interview the witnesses, and most of all, guide the people towards safety.

  1. Offers 24×7 Surveillance

Security guards assure people on the premises that they are always standing by to respond to any security situation at any time of the day. Their special patrolling services help keep your commercial and residential property under check and respond to alarms way before you can. That way, there is less chance of any criminal activities occurring in and around your facility.

 

 

Benefits of Hiring Concierge Security Service Providers

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Whether you are an owner of a commercial building or are employed as the head of one, considering security becomes the priority since anything can go wrong when a lot of money is invested in someplace. Maintaining the security and integrity of a commercial building can be done in numerous ways that may include deploying security systems, using high-security hardware, monitoring every move of visitors and employees. But when you are burdened with other responsibilities, it becomes challenging to take care of these systems on your own. This is when you should consider hiring concierge security service professionals.

 

When a building witnesses a lot of foot traffic and on-going activities, it becomes essential to hire concierge security officers who can receive visitors with friendly and comprehensive service. Many buildings secure vulnerable entry points like fire escapes, loading bays and rear doors, but they forget to assign security personnel. Can an organization or a company be trusted where security is least bothered about? Where it is common for people to directly access the areas and walk into the reception without any permission? No!

 

Therefore, having security guards can certify the safety of the building and can perform organizational tasks, manage the activities within the building, and provide pertinent information to visitors. Here are some points that will guide you with many benefits of hiring concierge security service professionals-

 

1) Take responsibility for various tasks-

 

Besides maintaining security in and out of the building, they can deal with various problems related to the building. They can redirect callers and verify appointments. Though security is their main priority, yet they can take up light administrative tasks. They are the liaison point for deliveries, contractors and utility suppliers. Apart from taking up all these responsibilities, they confirm that the building’s environment is comfortable and clean for everyone to live in.

 

2) You get instant security-

 

Highly trained security guards will ensure that the property, the people inside it, and the assets on the premises are being protected and secured. Apart from monitoring CCTVs and raising alarms when anything untoward occurs, they have the skillset to handle and diffuse criminal acts. They are the first point of contact when suspicious activity arises. Having them makes you unworried about leaving your premises as you know that you will always have someone to look after the property.

 

3) They are vetted and trained men-

 

They are trained professionals to the high standards to handle any situation that may arise in the building. Apart from being trained, some companies make sure that they are vetted to ensure that they are legally allowed to work in specific buildings and areas.

 

4) Friendly faces for the visitors-

 

Hiring concierge services for your business guarantee your guests receive all the regular protection they need. They are courteous and respectful to all and somebody who your visitors, clients and employees can trust. They will be happy to help visitors with queries and concerns. They can work from the front desk, guard stations, or from their security vehicles to spot trouble and restrict suspicious people from entering premises.

 

 

 

 

 

 

Why Are Security Patrol Services Extremely Important?

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Security patrol services are a crucial part of security assistance that any security guard company must provide. Effective security patrol services help in improving the security of the site for which the guard is hired. Moreover, it is the primary duty of any security guard to remain alert and proactive to prevent any crime.

 

These days, with the increase in criminal activities, many businesses and homeowners have started investing in security patrol services to keep their property safe. It is because the security of the office has a significant impact on the success and trustworthiness of the company. The reputation of the company is directly linked to the security level of the company. Therefore, security patrol services are the need of the hour.

 

Security guards are well-equipped and have gone through proper training to ensure the security of a building and people inside it. Thus, hiring reliable security providing company, you can experience total peace of mind. Let us further discuss why security patrol services are important.

 

  1. You get the support of skilled security guards – A reputable security service providing companies include security guards in their team only after providing them with the required training. They make sure that every guard in their team is proactive and skilled. Whether it is crowd control, threat identification or property patrolling, their expertise is highly advantageous in every situation. They are well taught about how to look welcoming yet assertive.

 

Moreover, if you want tailored security services, they can also provide you with specific safety needs. So, if you don’t want to put the security and reputation of your company at stake, then make sure to hire skilled security patrol services.

 

  1. Visibility of security guards put your people at ease – When visitors come to your office or home, they feel relaxed by noticing security guards around. They feel safe and know that any crisis will be dealt efficiently and quickly. This way, they also hold positive thoughts about you.

 

Furthermore, your employees would love to work in a protected environment. It is because they know that the building, they are working in is safe and all the crucial steps are being taken to keep menaces like break-ins and burglaries away.

 

  1. Security guards are always available at the time of emergency – Emergencies such as robbery can occur at any time, that too without any warning. Under such circumstances, it is crucial to have security guards who are patrolling the building and surrounding areas and can take immediate actions to relieve the situation.

 

Additionally, professional security guards are highly responsive and respond to urgencies in no time. Whether it is medical emergency, fire or break-in, security guards will be already available at the property and thus will immediately summon help and control the situation.

 

Now after learning the importance of security patrol services, make sure to keep your property protected by hiring a reputable security guard company.

Security Tips to Keep Your Guests Safe

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There is always a security threat when you invite a large number of people together. Being an event manager, it is your job to ensure the safety of your guests. Security for the event entails far more than just deploying security personnel at various entry and exit points. It involves a lot of things that must be coordinated and monitored.

 

Attackers, thieves and poachers wait for the slightest opportunity to rob people or cause them harm. You might have heard about mob assassination or bombing, robbery and other such things followed by an event. To avoid all these scenarios, it is important to spend most of your time planning tight security for your event.

 

With the right security practices, you will not only ensure the safety of your guests but also prevent damage to the venue property. So check the pointers to keep your guests safe by taking right security measures for your event-

 

1) Assess Your Security Risks-

 

What type of event are you planning to organize? If it involves VIPs or politicians, then there is a higher risk involved which demands more force and security systems. If it is a trade-fair or other type of fair or a conference, then the chances are lower as compared to a political rally. Therefore, always assess the risks before organizing the event.

 

2) Keep Your Security Systems Visible-

 

The goal of security is not only to respond to threats but also to prevent them from happening. Therefore, it is better to highlight your security team rather than making them go undercover. It is the best way to deter criminals from taking action.

 

To enhance security, make the camera systems and other devices more prominent by pasting banners and pamphlets on the wall displaying powerful messages regarding the safety of the place.

 

3) Create Security Checkpoints-

 

Checkpoints must be established near the entrance for checking the attendees before entering. This way, agitators won’t get inside since they will have to screen through a system.

 

Another effective way is to match ids to registration information to make sure that people who applied for invitation are actually present there. For that, you can match the ids that they registered from or collect information like a fingerprint.

 

4) Consider Cyber Threats as well-

 

Not all threats are physical; there are cyber criminals too, which can easily hack and access your guest list and retrieve the data of attendees. Therefore, choose a complex password for your Wi-Fi services.

 

Hire a professional cyber security team to look after network and keep their best to distance malicious parties to sneak into your data.

 

5) Consider Taking Help from Professionals-

 

If you are looking for proper planning and the well-organized trustworthy team, then hire security professionals since they are highly trained men who have the tact’s and right security systems to monitor the slightest of suspicious activity.

 

They are aware of trouble maker’s way of thinking. This is the main reason that they come with a backup too.

 

Five Important Duties and Responsibilities of a Security Guard

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With the increase in crime rates, it has become important to have someone who can guard and protect us from becoming a victim to these crimes. Besides having policeman on patrol and law enforcement agencies, security guards can protect us from crime scenarios that can take place in or near our property. In short security guards deter crime by watching out for looming danger.

 

With the rise in technology, people have started relying on CCTV cameras and other smart security systems, but these smart gadgets can only record and cannot take actions. Therefore, security guards are still considered the first line of defence for business and homes against any threats.

 

They have to execute various duties depending upon the type of company they are working for. Here is a list of duties and responsibilities that a security guard must know in order to fulfil the requirements of his owner-

 

Security Prevention Issues-

 

Preventing security issues should be on the priority list of a security guard since they are here for watching suspicious things, preventing burglaries and deter crime. They do not carry out offensive tactics like apprehending criminals.

 

Hire trained security guards who know how to handle the situation without creating much chaos and safeguard your property. Many companies offer security training programs for security guards.

 

Observe and Report-

 

Security guards must actively observe their surroundings when they are on duty. Observation can be done by monitoring the security camera system and building controls.

 

It is the duty of a security guard to give a detailed report of any suspicious activity that may include time, day, surveillance activity, witness statement, occurrence and interviews.

 

Immediate Response-

 

It is difficult to react appropriately when something goes wrong. A person can panic during such situation if he is a civilian or a security guard. Therefore, the guard must be trained in a way that he remains conscious of making the right move. He must stay alert to control the situation and call for help if needed.

 

Communication-

 

Communication is necessary when it comes to safeguarding a building full of people or valuable things. It will suit the best of the interests of the security guard if they communicate effectively and efficiently during an emergency.

 

Communication can be of any type- expressing and sharing rules with people that reside in the building or guests, alerting government officials when the crime occurs, calling the team members using a duplex line of communication.

 

Coordination-

 

Coordination among a team can help achieve every problem. So each member from the team must follow the same security protocols and ready to answer his team leader of all the activities.

 

If you have hired security guards for a commercial building, then they must work as a team by coordinating their job using walky-talkies. This will help them know about the whereabouts of their team members.

 

Always hire security guards from a professional company that are confident and ready to the charge of your property with full responsibility.

Top Tips to Ensure VIP Safety at Your Event

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VIP security arrangements are quite different from regular security services. VIP security is one of the special kinds, as here the bodyguards are entirely responsible for the protection of the dignitaries against criminal groups, such as terrorists and thieves, and over-enthusiastic fans trying to get close to them; further intruding their privacy.

There can be serious concerns when you invite a celebrity or person of notoriety. No matter the scale of the event, as an organizer, you have to offer them the security they need and fulfill requirements including airfare, luxury stay, good food, an elaborate green room, and proper accommodation for their crew. You also have to make a detailed security plan for their efficient and smooth arrivals and guarantee their safety in your event environment and location.

If it is your first-time hosting a famous celebrity, a politician or a top influencer, here are a few tips to help you devise a full-proof security blueprint for them at your event:

  1. Carry Out a Threat and Risk Assessment

The security needs for one event can differ from the other. Thus, to implement the right security systems or procedures, you have to first assess the source of threat and the level of risk arising from that threat.

You can do that with the help of Risk, Threat and Vulnerability Analysis that helps you understand where to avoid, reduce or ‘accept’ risk and also find the right means to diminish the impact of any threatening event.

  1. Restrict Unwanted Access of People

Once you determine the type and degree of threat, you can use the correct type of resources and protection for the VIPs.  The best way is the avoidance of risk, and that can be done by securing the event premises.

You can put a restriction on who enters the venue’s perimeters and who not by setting up some form of credential checking point. You can also install CCTV cameras and deploy sufficient security personnel to monitor the huge crowd.

  1. Plan Discreet Transportation

One of the most challenging tasks for VIP security is planning the right type of transport, especially when there is an impressive fan base that keeps constant tabs on them. Their dedication often becomes a concern of worry for the security of the VIPs, and hence, low-key transfers are much desired to maintain the level of privacy.

You need to determine private routes and check the destination a few hours before your guest arrives and also arrange for an armored vehicle if his or her life is under threat.

  1. Hire VIP Protection Services

The security guards you hire for the purpose of VIP protection are not like your regular guards. They are specially trained in the art of VIP security. Besides, they are equipped with advanced skills such as martial arts and defensive driving for extra protection of their notorieties.

Quite often they come with a military or police background having an experience of handling sophisticated weapons that comes handy in the case of sudden attacks.